BetterHQ can do a lot and is perfect for managing your daily business life, but there are some things for which an accounting program is handy and the BetterHQ + Reckon One integration offers the perfect solution! Once connected you can simplify your bank reconciliation, easily track GST and automatically group and push your Better HQ sales into your chart of accounts – saving time, reducing errors and helping you better understand how your business is tracking financially. Plus, both apps are fully online so you can access your data on the go.
Benefits of integrating BetterHQ with Reckon One
Simplified bank reconciliation
Automatically push daily sales from BetterBQ to Reckon One by payment method, directly into your nominated bank account. Manage GST and income by chart of account – making it easy to reconcile.
Breeze through your BAS & GST obligations
Any GST recorded in your appointments or merchandise sales in BetterHQ will sync to Reckon One, so you can easily keep track of your GST obligations – ready for tax time & BAS submissions.
Track your income by product
Your product/services sales are grouped and pushed into a nominated chart of accounts, helping you to get valuable insight into what product or service is bringing the most money into your business.
How to connect BetterHQ to Reckon One
Go here
Or go to Settings > Locations > Select Business to connect (you can connect a business to only one accounting integration at a time)
See the Reckon One integration tile, click 'Connect to Reckon One'
You will be redirected to the Reckon One Portal
Sign In with your Reckon One credentials
Give permission to share data with BetterHQ
You have now connected your accounts, you must now configure the connection so BetterHQ know where to send your data within Reckon One
You must now complete the configuration
There are 4 steps to mapping your BetterHQ data with your Reckon One Book. Follow these steps to ensure your data will successfully transact to your Reckon One account.
These are the steps:
Choose Book. If you have more than one Books select your Reckon One book you would like data to be sent too. Then select the Tax code for transactions with tax and without tax.
Click Next
Now, Map BetterHQ Payment Methods to Bank Accounts in Reckon One. We've listed your BetterBQ payment methods on the left, and fetched your bank accounts from Reckon One on the right. Select the Reckon One bank account you want each payment method to map to. Once done any actual payments received (e.g. Cash, Visa, MasterCard) and recorded on your invoices will be sent to your nominated bank account in Reckon One.
Click Next
Create a consolidated Chart of Accounts across BetterHQ and Reckon One. We've listed your BetterHQ Chart of Accounts methods on the left, and fetched your Chart of Accounts from Reckon One on the right. To create a consolidated Chart of Accounts, move BetterHQ Chart of Accounts items from the left that you would like to use in Reckon One by clicking on the arrow or dragging the item across to the consolidated Chart of Accounts list on the right. Once added, they will appear at the top of the consolidated list under the title 'Added'. You can also remove Chart of Account options within your consolidated list by deleting them. Once this Chart of Account list on the right is finalised, the consolidated list will be available in BetterHQ and Reckon One.
Click Next
Map BetterHQ Products to your consolidated Chart of Accounts. We've listed your BetterHQ products on the left (by type: appointments, appointment packs and merchandise), and listed your Chart of Accounts that you finalised on the right. Select the Chart of Account you want each of you products to map to. e.g. your Physio Appointments could be mapped to your Physio Appointment Income Chart of Account in Reckon One. Once done income from your product sales will be sent to your nominated Chart of Accounts in Reckon One so you can see sales by product.
Click Next
Your integration setup is now complete and you will see a confirmation popup.
BetterHQ and Reckon One accounts are now linked and data will start syncing automatically daily at 12:30am for the day before.
BetterHQ sends your data to Reckon One daily as a Manual Journal. This Journal includes the Journal Date, Description (includes location name to differentiate between income from different business locations), Chart of Account for Income received, Payment Methods you have accepted and the GST collected. You can then reconcile the Journal with your accounts.
Edit your Connection with Reckon One
You can edit your connection at any time.
Go here
Or go to Settings > Locations > Select Business to connect (you can connect a business to only one accounting integration at a time)
See the Reckon One integration tile, click 'Edit Connection'
Step through the same connection steps above.
Once done the connection data mapping will be updated
Edit Mapped Payment Methods
You can edit your payment methods in BetterHQ with your bank accounts in Reckon One at any time. You can do this by editing the connection as above, or;
Go here
Or go to Settings > 'Mapped Payment Options In Reckon One' pod
You can edit the mapped payment methods
Save
Map a New Payment Method in BetterHQ to Reckon One
If you add a new payment method to BetterHQ:
Go here
Or go to Settings > Add Payment Options
Add new payment options
Save
Go to Settings > 'Mapped Payment Options In Reckon One'
Select the Bank Account you want this new payment method to be mapped to in Reckon One
Save
Note: If you have added a new bank account to Reckon One and you want to update this to your BetterHQ Payment Options you will need to Edit Connection.
Edit how BetterHQ Products are mapped to Reckon One Chart of Accounts
Once you have connected to Reckon One, all your products will have a new field in their settings 'Reckon One Chart of Account'. This is the Chart of Account that any product sales will be sent to.
To add or edit Chart of Account associated with Product:
Go here
Or go to Settings > Products
Select the product to edit, or add new product
Edit the Chart of Account, or add a new Chart of Account to the product. Any new Chart of Account added here will be added to Reckon One and your BetterHQ consolidated Chart of Accounts.